Less paperwork, no surprises at month end
- Time data reaches payroll without spreadsheets
- Contracts and certificates generated from data
- REGES Online with history and status for every message
New Pay transparency reports · Directive (EU) 2023/970
HR, time and payroll,
HR, time and payroll,
in a single platform.
HRImage combines HR and payroll software with employee files, time and attendance, REGES Online and management reporting. Our Bucharest team also provides payroll services in Romania, configured to your company’s processes.
- Certified REGES Online API integration
- ISO 27001 · 27701 · 9001 and ISAE 3402 report
- SSO with Microsoft Entra ID
20+
years of HR and payroll experience
100+
client companies, from SMEs to multinationals
30,000+
employees paid every month
ISO/IEC 27001Information security · certified
ISO/IEC 27701Personal data protection · certified
ISO 9001Quality management · certified
ISAE 3402Independently audited controls · report
Clients in healthcare, pharmaceuticals, manufacturing, education and services
Who it is for
Every role in the company gains something different
Control over the company's largest cost
- Personnel costs and KPIs in your own dashboards
- Lower legal risk: REGES, pay transparency, GDPR
- One partner for software and services
Requests and approvals in seconds, from anywhere
- Leave requests submitted in the platform
- Approval straight from e-mail or in bulk
- Leave balance and documents always at hand
HRImage platform
Every people process, on the same data
Every module uses the same employee file, the same organisational structure and the same permissions. Enter information once and it reaches time and attendance, payroll, documents and reports correctly.
HR Manager
The digital employee file, with history for every change of contract, assignment or salary, and documents generated from data.
Learn more
Time and attendance · TimeImage
Schedules and shifts, requests, multi-level approvals and a controlled month closing.
Learn morePayroll software
Salary calculation with time data imported automatically, bonuses, deductions, sick leave, payslips and summaries.
Learn moreData Image · Business Intelligence
Dashboards you define, on agreed data sources. Permissions apply directly to the data, and sources can be extended with your own files.
Learn more
Revisal · REGES Online
Relevant changes are detected automatically. You decide what gets sent and track the status of every message.
Learn moreIntegrations & security
SSO with Microsoft Entra ID, APIs, connections to Workday, SAP and other HR systems, imports and exports.
Learn morePay transparency
Mean and median pay gaps, quartiles and analysis by job category, ready for the 2027 reporting.
Learn moreIQHR AI assistant In development
The AI prepares. A person decides.
More and more HR platforms let AI agents send requests and approve them on people's behalf. We chose the opposite: the assistant in Microsoft Teams and in the mobile app understands what you want and prepares the request, but nothing is sent and nothing is approved until a person presses the button.
| Autonomous AI agent | IQHR assistant | |
|---|---|---|
| Who sends the request | The agent, on the person's behalf | The employee, with the “Send” button |
| Who approves | The agent, if it has the rights | The manager, with the “Approve” button |
| What you check first | Text written by the AI | A standard card generated by the platform |
| A typed “yes” in chat | Can trigger the action | Triggers nothing |
| The history shows | The agent | The person who pressed the button, with the exact time |
From the application
See the platform at work
Screenshots from the application, with anonymised data. The interface is available in Romanian and English.
A starting point for every employee
The home page brings together the modules a user can access, quick actions for them and their team, company announcements, today's events, the team calendar and the leave balance.
- Different quick actions for employees and managers
- A calendar with team absences, holidays and events, plus colleagues joining or leaving
- Pending tasks grouped by approval workflow
- Colours, messages and announcements configured per client
Full self-service for every employee
My Image brings everything about the employee onto a single page: today's schedule, leave and requests, the contract and its history, the team, personal data and a profile photo they add themselves.
- A leave request in seconds, with the company's approval workflow
- Managers see who is away today and approve straight from the page
- Sensitive values stay hidden until the employee reveals them
The whole team, the whole month, on one screen
Managers see each person's schedule, events and timesheet status and approve straight from the calendar. HR closes and locks the month only when everything has been validated.
- Planned versus actual, with the schedule shown over events
- Monthly totals ready for payroll
- Bulk actions: approvals, events, timesheets
The complete history of every employee
Contract, assignment, salary and personal data are kept with validity periods. See at any time what the situation was on a given date and who made the change.
- Every change saved as a new version with a start date
- Sections and fields configurable per client
- Validation on save, including the Romanian personal ID (CNP)
Your documents, generated from data
HR uploads its own Word template, links each field to employee data or to parameters entered by the user, tests it on an employee and publishes it. Documents are generated as of the chosen reference date.
- No coding and no development requests
- Tables, filtered lists and formatting expressions
- Respects the user's data permissions
Payroll with the timesheet already filled in
Hours and days come from TimeImage, sick leave from its dedicated module, and calculated fields are locked so they cannot be changed by mistake. You work on the open payroll period; closed months remain available to consult.
- Automatic timesheet completion for the whole month
- Bonuses, advances, deductions, dependants
- Payslips and summaries per employee and per company
Reports you build yourself
Define report pages with tables and charts on agreed data sources, with filters for users. Each person sees only the data they are entitled to.
- Draft, validation and publishing, with version history
- Export the data behind any chart
- Sources extended with your Excel/CSV files
For CEOs and CFOs
Decisions about people, made on accurate numbers
Personnel cost is usually a company's largest expense. HRImage makes it visible and controllable, without reports requested by e-mail or spreadsheets consolidated by hand.
Visibility
Headcount, turnover, overtime, leave and salary costs in dashboards you define.
Controlled risk
REGES submissions tracked to the receipt, readiness for pay transparency, protected data.
One partner
Software, implementation and, when needed, outsourced payroll from the same team.
Grows with you
From dozens to thousands of employees, several legal entities, modules enabled when needed.
Configurability
The platform adapts to your company, not the other way round
No two companies share the same rules. That is why almost everything a user sees and does in HRImage is configured per client, without separate versions of the application.
Approval workflows
Absence and event types
Schedules and shifts
Employee sections and fields
Document templates
Editable dictionaries
Notifications and reminders
Reports and exports
Roles and permissions
Colours and messages per client
Approval workflows designed around your organisation
Statuses, transitions and actions with your own labels. Decide who approves (direct manager, a manager higher up, a specific job category or a delegate), when a comment is mandatory and who is notified at each step.
Dedicated modules where the process needs them
The platform can keep any employee data your company needs, with history and permissions. For specific processes we build modules on the same data, from declarations to questionnaires completed by employees.
Everyone sees only what they should
Permissions are granted per user, group or role, on every component and action: view, edit, approve, export. Managers only see their own people, directly or through the hierarchy.
Data Image · Business Intelligence with data-level permissions
The same report. Everyone sees only their own data.
Permissions are applied to the data source itself, not just to the menu. A dashboard published once shows company-wide figures to the HR director and only their own team to each manager.
- No copies of the same report for each department
- Filtering happens on the server on every request, downloads included
- Small groups can be hidden to protect confidentiality
Overtime by department · October
Illustrative data
The HR director has access to the data source for the whole company.
| Department | Employees | Overtime h | Chart |
|---|---|---|---|
| Sales — North region | 42 | 318 | |
| Sales — South region | 37 | 251 | |
| Production | 186 | 1,142 | |
| Logistics | 64 | 402 | |
| IT | 23 | 96 | |
| Finance | 17 | 41 |
Visible employees: 369Same published report
Directive (EU) 2023/970
Pay transparency: prepare your data now, not in 2027
The EU Pay Transparency Directive had to be transposed by 7 June 2026; in Romania the law is still going through Parliament. Under the directive, the first pay-gap reports are due by 7 June 2027, covering 2026, for employers with at least 150 workers. Data Image includes ready-made analyses: mean and median pay gap, pay quartiles, variable pay, analysis by job category and data-quality checks.
What to prepareDeadline for Member States to transpose the directive
First report for employers with 150+ workers, on 2026 data (annual from 250+)
5%Threshold above which an unjustified gap in a category of workers triggers a joint pay assessment
Revisal · REGES Online
Always know what changed, what was sent and what was accepted
Every change relevant to REGES Online made in HR Manager is detected automatically and grouped by employee and effective date. You choose what to send, and the platform keeps exactly what was sent and what response came back.
- Timeline per employee: detected, prepared, sent, accepted
- Certified integration with the REGES Online API
- An error for one employee does not block submissions for others
- Later corrections are linked to the original message
Security and trust
Personnel data is a company's most sensitive data. We treat it that way.
IQ.HR Solutions holds ISO/IEC 27001 certification for information security, ISO/IEC 27701 for personal data protection and ISO 9001 for quality management, alongside an ISAE 3402 report on independently audited controls. Certificates and the report are available on request for vendor assessment.
ISO/IEC 27001Information security · certified
ISO/IEC 27701Personal data protection · certified
ISO 9001Quality management · certified
ISAE 3402Independently audited controls · report
View all certifications and the report
A separate database per client
Each company's data is isolated. Access to the company, module and action is checked on the server on every request.
Secure sign-in
SSO with Microsoft Entra ID and two-factor authentication with authenticator apps.
Access only to what is needed
Permissions per user, group and role. Managers see only their reports, and dashboards filter data on the server.
Complete history
Changes to the employee file, approvals and REGES Online submissions stay in the history, with author and date.
GDPR by design
General reports show aggregated data, and small groups can be hidden so individuals cannot be identified.
A local team in Bucharest
HR and payroll specialists and developers who know Romanian legislation and your processes.
Outsourced services
Would you rather we took care of it?
The same team that builds the platform runs payroll and personnel administration for our clients. Work with software or with people, whatever each company needs. Already using Workday, SAP SuccessFactors or another HR system? We take the data automatically and handle payroll only.
Payroll only, on your own HR systemPayroll outsourcing
Monthly salary calculation, D112 and the other tax returns, payslips, certificates and sick-leave recovery from FNUASS.
See detailsPersonnel administration
Personnel documents, REGES Online submissions and relations with the labour inspectorate and other authorities.
See detailsTemporary staffing agency
Temporary staff employed and fully administered by us, in line with labour law and collective agreements.
See detailsExperience since 2005
Software written by people who run payroll every month
IQ.HR Solutions is a Romanian company founded in 2005. We process the salaries of more than 30,000 employees every month, and every rule in the platform was proven first in our own work.
Proven quality
Every calculation change is tested against already-validated results before release.
Up-to-date legislation
We follow changes to the Labour Code and tax rules and bring them into the platform on time.
People, not tickets
You work with HR and payroll specialists who know your company's processes.
From SMEs to multinationals
More than 100 companies across industries, each with different structures and rules.
Personalised demo, no commitment
See the platform running on your company's processes
We show you the relevant modules, configured on an example close to your organisation: approval workflows, permissions, reports and integrations.