Resources · Buyer’s guide 2026
When choosing payroll software in Romania in 2026, check legal updates, D112, REGES Online, sick leave, attendance, integrations and data security. Test the calculation, reports and employee access using your own scenarios, then assess implementation and support. Choose in-house payroll, outsourcing or a mixed model according to your team’s capacity and the control you need.
Check how Romanian tax changes in 2026 are tracked and reflected in payroll calculations. Ask to see the data used for D112 and agree who checks and submits the return.
How HRImage responds: Rates, thresholds and tax rules are updated centrally; the outsourced payroll service includes D112.
Payroll softwareCheck how contract changes are prepared and how you follow the response to each submission. Importing data and receiving an accepted submission are separate steps.
How HRImage responds: The Revisal module uses a certified REGES Online API integration; you decide what to submit and when, with message status and history retained.
The Revisal moduleAsk to see an initial sick-leave certificate and a continuation. For Romanian operations, assess allowance calculations separately from assistance with the recovery file.
How HRImage responds: Payroll calculates allowances with contribution-period checks, including continuations. The payroll service includes checking certificates and preparing and submitting FNUASS recovery documentation.
Payroll servicesCheck how regular hours, overtime and absences enter the monthly calculation. Follow an attendance correction through to the payroll result using your company’s rules.
How HRImage responds: Payroll automatically imports days and hours from TimeImage for the full month. Values coming from other modules, such as sick-leave days, are protected against accidental editing.
Attendance in PayrollCheck how employees receive their payslips and what they can access without contacting HR. For Romanian teams spread across locations, test individual access during the demonstration.
How HRImage responds: Payslips are distributed digitally and employees see only their own. My Image brings together each employee’s calendar, leave, requests, documents and personal details.
The My Image portalStart with the reports HR and finance use in Romania: costs, headcount and absences. Check filtering and exports as well as the data each manager can access.
How HRImage responds: Data Image supports reports and charts on agreed data sources, extended with your own files; data permissions also apply to downloads.
Data ImageIf your group already uses an HR system, check how local data reaches Romanian payroll. Agree which system provides each item and who approves changes.
How HRImage responds: HRImage offers Microsoft Entra ID SSO, REST APIs and SFTP file exchange. For payroll-only clients, HR Lite API receives hires, contract changes, suspensions and terminations for HR review before application.
HR Lite API documentationRequest security documents and test role-based access with concrete company scenarios. Assess Romanian payroll data together with access and export workflows.
How HRImage responds: IQ.HR is certified to ISO/IEC 27001, ISO/IEC 27701 and ISO 9001 and holds an ISAE 3402 report. HRImage uses a separate database per client and checks access on the server for every request.
Security and documentsAsk for a plan covering your Romanian data and rules, clear responsibilities and checks before the first month-end close. Include user training and arrangements after launch.
How HRImage responds: The team analyses processes, configures modules and permissions, and imports and verifies data with you. Published implementation steps include user training and support during the first month-end closes.
platform/index.html#impl-titluFor a company with 200 employees, assess attendance rules, legal entities and approval workflows as well as headcount. Ask for a demonstration using scenarios representative of your Romanian operations.
How HRImage responds: HRImage is presented for organisations ranging from tens to thousands of employees and multiple legal entities. Modules can be activated independently; IQ.HR processes payroll for over 30,000 employees each month.
HRImage modulesChoose in-house software if your team will run payroll; consider outsourcing if you want a provider to carry out agreed activities. Compare responsibilities, checks and the full operational effort before deciding.
| Criterion | In-house software | Outsourcing |
|---|---|---|
| Control | Your team runs payroll and checks the results. | Agree input data, approvals and checks with the provider. |
| Monthly effort | Organise data collection, calculations and checks internally. | Organise data delivery and result validation; the provider carries out agreed activities. |
| Expertise required | Keep payroll knowledge and rule interpretation within your team. | Assess the provider’s expertise and appoint an internal contact. |
| Continuity and holidays | Plan cover for the people who run payroll. | Clarify how the provider maintains continuity in the assigned team. |
| Legal risk | Agree who tracks changes, checks rules and approves payroll. | Define responsibilities, checks and internal approvals in the contract. |
| Cost structure | Assess software, implementation, staff time and training. | Assess included services, additional activities and internal coordination effort. |
IQ.HR offers both HRImage software and payroll outsourcing through the same team. You can also choose a mixed model: keep selected activities in-house and outsource others, using the same platform.
Bring examples of attendance, sick leave and reports to the demo. Explore the software, services and security documents before choosing your operating model.
